Evidence is a powerful tool within Pharmacy Hive to customise your member's experiences. They can be displayed on your Pharmacy's Home page to communicate the desired experience, such as documents for collaboration with members, data visualisation from other systems or video content designed for members.

This article will explain what Evidence pages are and how to use them in Pharmacy Hive by covering the following:

How to create Evidence
How to apply permissions
How to host multimedia files
How to use JotForm
How to use iFrame

Introduction to Evidence

Evidence provides an easy way to collaborate and share information within a pharmacy. In addition, the information contained within an Evidence page, unless otherwise permissioned, can be edited by all members of the pharmacy simply by clicking Edit and making changes as you would in a word processing program. Evidence is an easy-to-use wiki platform equipped with familiar word editing features and is optimised for multiple users to collaborate on creating, updating, and managing documents.

This means that anyone in the pharmacy can make changes to documents without needing any technical knowledge.

Evidence can host multimedia directly within the page. You can embed JotForms, Power BI, data visualisations from other sources, documents, videos, images, links, and tables.

Readers can also make comments at the bottom of the Evidence page, allowing for immediate collaboration between pharmacy team members. These comments remain linked to the Evidence page and can be viewed by other pharmacy members at any time.

How to Create an Evidence Page

Step 1

To create an Evidence page, navigate to the pharmacy where you would like to add the Evidence.

Click the Evidence icon and select New Evidence. This option is available to Pharmacy Administrators and Pharmacy Contributors.

Once created, the Evidence page can be used to store and manage documents, procedures, records, embedded forms, videos, images, links, and other supporting information for your pharmacy.

Step 2

Enter an Evidence name, configure the desired permissions, and add any text, links, images, tables, or other content you wish to include on the Evidence page.

You can preview the Evidence page at any time before saving. Once complete, click Save and the Evidence page will appear within the Evidence section of the pharmacy, where it can be accessed and edited by users with the appropriate permissions.

Step 3

Start collaborating on the Evidence using the collaboration tools located at the top right of the page or below the Evidence (depending on your screen size).

These tools allow pharmacy team members to edit content, leave comments, share feedback, and work together in real time to keep information accurate and up to date.

See the example below of a completed Evidence page:

How to Apply Permissions to Evidence

You can set permissions on Evidence pages to control who can view, edit, or collaborate on them.

To apply permissions to an existing Evidence page, open the Evidence page and click the Permissions icon located at the top of the page.

From here, you can select which users or user groups have access to the Evidence page and define the level of access they should have.

Permissions can be updated at any time to ensure the right people can access and maintain the information.

Permission Options

Pharmacy Members
All members of the pharmacy can access the Evidence page. Using the permission dropdown, you can choose the level of access pharmacy members have, including:
- View
- View & Edit
- View, Edit & Delete
- Administrator
Individual Permissions
To grant access to specific pharmacy members only, select Add from Pharmacy Members. You can then choose the individual users who should have permissions on the Evidence page. For example, Francisco and Sam may be selected to access a particular Evidence page while other pharmacy members do not have access.
User Tag Permissions
Permissions can also be assigned using User Tags. This allows you to grant access to groups of users based on their assigned tags, making it easier to manage permissions across multiple Evidence pages.

How to Host Multimedia Content (Links, Images, Videos and Documents)

Evidence pages can host a range of multimedia content, including links, images, videos, documents, forms, and other embedded resources. This allows you to create rich, interactive content that supports collaboration and information sharing within your pharmacy.

Follow the steps below to add multimedia content to an Evidence page:

Step 1
Navigate to the Evidence section and click Edit in the top right corner of the Evidence page.

Step 2
Select the Insert dropdown and choose the type of content you would like to add. Available options include:

Insert Link
Insert Image
Insert Video
Insert Document

Once inserted, you can position and format the content within the Evidence page as required.

Step 3
Save your changes to make the multimedia content available to users who have access to the Evidence page.

For example, to insert a link- paste in a URL or select the content from your portal you want the link to navigate to.

Step 3

Once you have inserted your content and made any additional edits, click Save to publish the changes to the Evidence page.

If you selected Insert Image, you will be prompted to upload an image and can then adjust its formatting and placement within the Evidence page.
If you selected Insert Video, you can add a video using a URL. The video will be embedded within the Evidence page, allowing users to watch it directly from Pharmacy Hive.
If you selected Insert Document, you can display documents such as Word files, PDFs, and other supported file types directly within the Evidence page for easy viewing and access.

Evidence pages can be used to bring together a variety of resources in a single location, making it easy for pharmacy team members to access information, documents, forms, and training materials.

How to Embed a Jotform in an Evidence Page

Pharmacy Hive allows you to embed Jotforms directly within an Evidence page. This enables forms to be completed, viewed, and managed directly from within Pharmacy Hive without needing to navigate to another website.

Copy the published form URL from Jotform.
Open the Evidence page where you would like the form to appear and click Edit.
Select Insert and choose the appropriate embed option.
Paste the Jotform URL into the embed field and save your changes.
Click Save on the Evidence page. The Jotform will be displayed directly within the Evidence page, allowing users to interact with and complete the form from within Pharmacy Hive.

Embedding Jotforms within Evidence pages is an effective way to centralise audits, checklists, registers, surveys, and other pharmacy workflows alongside supporting documents, instructions, and resources.

How to Use iFrames in Evidence

You can use Evidence pages to embed content from other platforms using an iFrame. An iFrame allows external content to be displayed directly within an Evidence page, creating a central location for your pharmacy team to access information, forms, dashboards, and visualisations without leaving Pharmacy Hive.

You can customise your Evidence pages by embedding content from sources such as Google Forms, Google Sheets, Vimeo, Microsoft Forms, dashboards, reports, websites, and other supported applications.

Embedding content with an iFrame is commonly used to display:

Dashboards and data visualisations
Google Sheets and spreadsheets
Microsoft Forms
Google Forms
Vimeo and other video content
Articles and web pages
Interactive tools and applications

Steps

Navigate to the Evidence page where you would like to embed the content and click Edit.
Select the Insert dropdown and choose iFrame.
Copy the embed URL or iFrame code from the external platform and paste it into the iFrame field.
Adjust the size and placement of the embedded content as required.
Click Save to publish your changes.

The embedded content will now be displayed directly within the Evidence page, allowing pharmacy team members to view and interact with the information without leaving Pharmacy Hive..

The Evidence page will now appear in the Evidence section and will be available for pharmacy team members to view and interact with the embedded content.

Evidence pages can be used to centralise forms, dashboards, videos, documents, reports, data visualisations, and other resources, creating a single point of access for important pharmacy information within Pharmacy Hive.

We hope this article has helped you understand the many ways you can use Evidence in Pharmacy Hive to collaborate, share information, and create engaging content for your pharmacy team.

Evidence