Guest Share
From time to time you may need to share content such as a QCPP File or Hive on Pharmacy Hive with someone who is not a member of your account. Luckily, this is made easy with our Guest Share functionality. This feature is available on all content throughout the portal.
This article will cover the following:
Who is a Guest?
How to Guest Share
What does the email look like that the guest receives?
Can I see if someone has opened the guest shared file?
Who is a guest?
Guests are anyone without a portal login to your Pharmacy Hive account. Unlike members, guests are individuals who you infrequently share content with and therefore don't need access to your full portal through a set of login credentials.
How to Guest Share:
Sharing Content
Step 1.
Navigate the content (QCPP, Hive, Activity, Task) you would like to Guest Share and select the "Share" button as circled below.
Step 2.
This will bring you to the Share with Guests window as shown below. Here input the email(s) of the person or people you'd like to share the content with - you can share with more than one guest at a time. In addition, you can also do the following:
Add in a message for the guest to see when they receive the email
Notify guests when content has been created or updated
Allow downloads
Set expiry date and time for this share
Set a password for the guest to input to preview the content
Require a password to access the content
Click “Share” when ready to send
Sharing Folder(s)
Also, you can also Guest Share folders using the icon shown below. This Guest Share allows the sharing of the whole folder and underlying QCPP files or folders within.
Similar to sharing content, select the icon circled above and the pop-up window will come up for you to complete. There is one additional Permissions box where you can tick a box to "Allow uploads to this folder." Check this box if you'd like the guest to be able to upload content into this folder. If you do not select this box, the guest will be able to view the content in the folder.
What does the email look like that the guest receives?
When using Guest Share the individual(s) receiving the shared content will receive an email confirmation alerting them of the share and providing a link to access it. Below are details on that email:
Marker 1: The personalised comment that can be added when creating the guest share
Marker 2: A link straight to the content you have sent them
